Blog article • 2 min read
Introducing Event Portal: A Home for all your Company Events
Plenty of tools handle event registration—but none offer a single place for attendees to access all their events, RSVP forms, hotel reservations, and travel bookings.
Until now.
Planned’s Event Portal is a personalized hub where every employee or guest can access all their event information in one place. It makes it easy to:
- Access all events they’ve been invited to
- Filter by upcoming and past events
- RSVP and book accommodations or travel
- Join open events hosted by your company
- Easily find and fill out post-event surveys
From viewing upcoming events, to making changes to previously submitted RSVPS, to finalizing their hotel room reservation, it creates a single source of truth for all event-related information and required actions.
An industry-wide issue
Developed in close collaboration with a senior leader in travel and meetings at a global tech company, the Event Portal was designed to solve a simple but persistent problem in the industry: attendees couldn’t keep track of where to RSVP, book, or find their event details. And when they did, the data inputs were fragmented and led to manual revision.
“People use their personal emails or aliases that end up breaking internal systems. Everyone wants a one-stop shop for event registration, but until now, no one was actually doing it. This solves a real gap that a lot of us have been trying to figure out.”
— Senior Travel and Meetings Manager
How it works
Event portal
The Event Portal is your company’s event homepage. In the Portal, each attendee sees a personalized view of the events they’ve been invited to.
Event Site
Each event has its own Event Site: a dedicated page with RSVP and, if needed, hotel and travel booking links. All sites live within the Event Portal.
For attendees
- Receive an event invite.
- RSVP and provide travel or accommodation details.
- Access everything in the portal—anytime.
For planners
- Build the event site.
- Set who can attend.
- Publish it to the event portal.
It’s just one click to publish your event site to your company-wide portal.
Custom Branding
The Event Portal reflects your company's global branding, ensuring a consistent look and feel when viewing all events. Individual Event Sites can also feature custom header designs or color schemes set by the event planner, based on your company's permissions.
Changing attendee expectations
In the consumer world, tools like Facebook Events, Partiful, and Luma have made it easy to publish events, invite people, and revisit details. But the B2B space has lacked that same level of clarity and convenience.
Instead, legacy systems are slow and complex—often requiring offshore teams or internal IT just to spin up an event page. And once the event is live, attendees are left digging through email threads, calendar invites, and Google Forms to find what they need.
That disconnect is no longer acceptable.
Designed for convenience
In centralizing these key pieces of event information, the Event Portal is designed to reduce work on both sides of the attendee experience.
- For attendees, it eliminates the need to hunt for form responses, booking links, or RSVP statuses.
- For planners, it reduces the back-and-forth required to keep guests informed and aligned.
As tools improve, so do expectations. Attendees and planners alike want tools that match the intuitive experience they already enjoy in their personal lives.
It’s available now with Event Portal.
